What are Vaults (Data Rooms)

What is a Vault

A Vault is a secure, deal-specific data room — a place where you share the right files with the right people outside your organization. Vaults give you full control over what you share and how it's organized. You can create unlimited Vaults on a deal, each with its own files, folder structure, granular access settings, and invite list.

Vaults work the same way as the tools teams already use—such as Dropbox, ShareFile, or other data-room platforms—but are built directly into Lev and connected to your Deals. You decide what goes into each Vault, who has access, and how it is organized without needing separate tools.

What features does a Vault have?

Vaults are purpose-built for deal workflows and flexible like modern file-sharing products. Each Vault allows: 

Unique Files & Organization

You choose which files to add to a vault based on who you're going to share it with, and which to keep private for your internal Deal Team. Vault's work alongside your core File Storage in Lev, meaning you can add a single file to multiple Vaults and manage it globally. You can also Organize files differently in each in each vault- totally independent from Deal folders.

Granular Access controls

Each Vault has its own sharing settings and access controls. You decide whether recipients access it via public link or company‑verified email, as general as allowing anyone with a company email address or as granular as managing a list of specific invited emails. 

How to use Vaults

You can create a Vault for any scenario where a specific set of Files has to be shared with a specific set of people, but here are a few ways to get started:

Share basic deal documents with all Lenders when you launch a new Deal: The auto-created Deal Room Vault is a good way to share basic marketing materials like an OM and limited underwriting materials with every new Lender. Add the files you want every lender to see, and we'll suggest adding new Lendeers to the Deal Room when you Launch. 

Create private Vaults as Lenders ask for more: As certain Lenders progress and ask for more sensitive materials, you can create private, lender-specific Vaults to manage an individual Lenders file access. If you want something lower maintenance, you can add sensitive materials to a single Vault to share with all engaged Lenders, it's totally up to you. 

Tailor Vaults by lender type or strategy: You can create different Vaults to present different materials— like one Vault for large banks and another for credit unions—each with its own memo, folders, and documents.

Manage closing documents: When you start the closing process, you can use a dedicated Vault to organize and track all closing documents and final deliverables.

Vaults give you flexible, controlled, and secure deal document sharing—purpose-built for lender workflows and fully integrated into Lev. They allow you to share only what’s needed, with exactly who needs it, at each stage of your deal., controlled, and secure deal document sharing—purpose-built for lender workflows and fully integrated into Lev. They allow you to share only what’s needed, with exactly who needs it, at each stage of your deal.